Welcome

We are excited that you will be joining us as a presenter at the Roots INNOVATE 2017 conference.

Please provide the following information and review important information regarding your participation.

Presenter

Biography and Photo

As a presenter you agree to provide a biography that is to be a maximum of 150 words and a headshot (see dimension below). Unless otherwise stated, The Chef’s Garden and the Culinary Vegetable Institute retains the right to use your name, likeness and endorsement in promoting and advertising the conference.

• Headshot dimensions needed: Print: 5in x 7in, resolution 300 and 72.
• Website: 600 x 1013 pixels, resolution 300 and 72.
• Please send both sizes for print and website.

Send biography and images to EricaS@Chefs-Garden.com no later than August 1st, 2017.

Travel Information

As it appears on your legal, government issued ID. Be sure to that all information is correct, as having it incorrect on your ticket can cause unexpected delays.

Emergency Contact Person

We cannot make any guarantees, but please provide the following information:

Contact TrishinaJ@Chefs-Garden.com for additional information or any special requests you may have in regards to your travel.

Social Media

Please provide the following information so that we can appropriately link and tag you before, during and after the event.

We encourage you to promote your involvement in the Roots conference. Use the hashtag #RootsINNOVATE2017 in your social postings. Download the Social Media Toolkit here for more information about how to be involved and to tag us in your postings.

Contact MichelleB@Chefs-Garden.com for additional information and assistance in regards to social media.

Personal Assistant Contact Information

Complete the information below if you would like us to work through your assistant:

PR Contact Information

Complete the information below if you would like us to work through a publicist:

Travel and Accommodations

• Airfare will be provided for presenter only. The closest airport to the event location is Cleveland Hopkins (CLE). The venue is approximately one (1) hour from the airport.
• Any changes or cancellations to your air travel once it has been purchased will be your financial responsibility.
• Ground transportation from the airport to the host hotel and back.
• Shuttle transportation from the host hotel to the event location throughout the event.
• The conference will not reimburse you for any ground transportation that you book yourself.
• One (1) hotel room at the host hotel Sunday, September 24th (check-in) through Tuesday, September 26th (check-out). Additional rooms or nights for yourself or a guests will be your own financial responsibility.
• Meals will be provided at the event venue Sunday (participant dinner), Monday (breakfast, lunch, dinner) and Tuesday (breakfast, lunch). All other meals will be your own responsibility.
• The conference does not cover any additional meals, retail and beverage purchases or hotel incidentals. You will be asked to present a credit card upon check in.

Conference Tickets

• You will receive (2) two complimentary badges for the entire conference for you and one guest.
• You will be responsible for purchasing event tickets for all other guests.
• Registration begins at 7 am on Monday, September 25th. You will receive your name badge and conference book at that time.

Conference Details

• You will find a complete list of participating speakers and moderators, topics and agenda on our conference website. https://www.chefs-garden.com/roots-2017
• Your presentation time slot will be 45 minutes. This will include a 5-10 minute time slot for questions from the audience.
• If will be using a slide show, power point or video during your presenetation, this needs to be sent to marketing@chefs-garden.com no later than Friday, September 15th, 2017.
• Dress code is casual. The conference takes place outside in tents. Please watch the weather and dress accordingly.
• An optional invite-only farm tour of The Chef’s Garden will be provided. You will receive additional information closer to the event date.

Terms and Agreement

• I understand that the Roots Innovate conference dates are September 25th and 26th, 2017.
• I agree not to participate in any other events between September 24th and 26th, 2017.
• I agree to submit all information requested in this document to the conference organizers no later than August 1st, 2017.
• The deadline to return this form is July 1st, 2017 to confirm your space in the 2017 featured participants for the Roots conference.
• I agree to submit Biography and Photo by August 1st, 2017.
• I agree to slide show, power point or video presentation by September 15th, 2017.
• Unless stated, The Chef’s Garden retains the right to use your name, likeness and endorsement in promoting and advertising the Roots conference.

Signature and Date

By typing your name and date below, you agree to all terms stated in this form.